The full module map
Property management software modules, built as one system
Portfolio management is the core. Contracts, utility rebilling, facility management, finance and analytics are modules on top of it. All six read and write the same records.
- One hierarchy — property group, property, housing unit, room and common space — used by every module
- Multi-tenant by workspace, with multiple legal entities inside a single account
- Interface in English, German and Romanian
- EU-hosted public cloud, or a dedicated single-tenant private cloud deployment
One data model, six jobs
The same building record does six different jobs
Most portfolio administration is not one job. It is six, and they are usually done in six places: a spreadsheet of units, a folder of scanned contracts, a second spreadsheet for the heating season, a maintenance list, an accounting export, and a slide someone rebuilds for the owners' meeting.
Every one of those six needs the same underlying fact — which unit is this, how big is it, who occupies it, and under what agreement. When the fact lives in six files, it disagrees with itself. The floor area used for the ancillary cost statement is not the floor area in the lease, and nobody can say which one is right.
Here the fact is recorded once. A housing unit carries its rooms, its areas, its cadastral and land-registry details, its documents and its tags. From there, a rental contract attaches to it, a sub-meter is assigned to it, an allocation key divides a supplier invoice across it, an issued invoice references it, and a revenue timeline plots it. Change the area on the unit and every downstream figure moves with it.
That is what "module" means here. Not a separate application with its own database and its own import routine, but an additional job the same record is asked to do.
The six solution areas
What each module does, and where to read more
Portfolio management is included in every plan. The other areas are modules you switch on when you need them. Each has its own page with the detail an administrator will want before deciding.
Portfolio management
Property groups, properties, housing units, rooms and common spaces. Areas roll up automatically from rooms to units to properties. Cadastral and land-registry details, document storage, tagging and a visual hierarchy graph. Included in every plan.
Core
Rental contracts and bailment agreements
Rental contracts, bailment agreements and early termination contracts, with clients, price entries normalised across any interval, contract and pricing timelines, CSV export, and email reminders before end and renewal deadlines.
Utility rebilling and cost reallocation
Suppliers, supply contracts, consumption sites, meters and sub-meters, batch reading entry, supplier and compound supplier invoices, standing charges, configurable allocation keys, an invoice preview, batch issue and a per-client rebilling sheet PDF.
Facility management
A technical asset register per building — elevators, heating systems, heat pumps, photovoltaic and solar thermal, ventilation, fire safety, access control and more — with asset connections, service partners, agreed price lists and per-asset documents.
Finance and accounting integration
Invoices and rebilling invoices generated from portfolio and utility data, invoicing platform integration with document types, numbering schemes and VAT on payment, and an accounting connector over GraphQL with client SSL certificates.
Reporting and analytics
Revenue timelines globally, by property group, by legal entity or by both. Meter reading and consumption timelines. Investment and business calculations. Chart dashboards, cached so large portfolios stay usable.
Core and modules
What each module replaces
The core is the register of what you own; the other five take over a job that is otherwise done by hand somewhere else. Modules are added to whichever plan you are on.
| Module | The job it takes over | What it typically replaces |
|---|---|---|
| Portfolio management | The register of what you own and how big it is | The master spreadsheet of units and areas, plus a shared drive of scans and cadastral extracts |
| Rentals and contracts | Agreements, occupants, prices and deadlines | A contracts folder, a calendar reminder for every notice period, and a hand-maintained rent roll |
| Utility billing and cost reallocation | Metering, allocation keys and the tenant statement | The annual ancillary cost spreadsheet rebuilt every heating season, and readings on paper |
| Accounting and invoicing integration | Issuing invoices and handing them to the ledger | Retyping figures into the invoicing platform, then again into accounting |
| Investment and business analyses | Revenue evolution and investment calculation | The owner-meeting deck someone rebuilds by hand each period |
| Facility management | The technical asset register and its service partners | A per-building list of equipment, warranties and contractor numbers |
Portfolio management is included in the plan itself. The four optional modules are flat-rated per month, and facility management is quoted rather than listed — the prices are below.
Core, modules and price
What each module costs per month
All prices exclude VAT. The plan price covers the portfolio core and its limits; a module is added on top of whichever plan you are on.
Rentals & Contracts
Rental contracts, bailment agreements, tenants and deadline reminders.
Utility Billing & Cost Reallocation
Meters, supplier invoices, allocation keys and rebilling invoices.
Accounting & Invoicing Integration
Issue documents on your invoicing platform and post them to the ledger.
Investment & Business Analyses
Revenue timelines, consumption analysis and investment calculations.
Facility Management
Technical asset register, asset connections and service partners.
Full plan limits, the overage rates beyond the Extended plan and the onboarding package are on the pricing page.
It is available and expanding, but it is not one of the four modules on the published price list, and it has no ticketing system and no mobile app. Read the exact scope before you plan around it.
From the cadastral record to the issued invoice
How a figure travels through the system
The modules are ordered by the path a number actually takes. Each step is a different module, and each one reads what the previous step wrote.
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The parcel is recorded
A property is created with its cadastral, land-registry and topographical details, then broken into housing units and rooms. Areas roll up. This record is the reference every later step measures against.
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The unit is let
A rental contract or bailment agreement attaches a client to the unit, with price entries and an interval. The contract fixes who is liable for the period that is about to be billed.
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Consumption is measured
Meters and sub-meters are read, on a batch screen built for walking a building. Supplier invoices and standing charges arrive against the consumption site for the same period.
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Cost is allocated
Rebilling entries group cost by utility type and rebilling mode, then divide it with an allocation key — per square metre, per person, per unit, per consumption share, or a custom formula.
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The invoice is issued
You preview the result, then issue in batch. Invoices go out through the connected invoicing platform under the correct legal entity and the correct user's credentials, with the agreed numbering scheme.
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The period is reported
The same figures appear in revenue and consumption timelines, grouped by property group, by legal entity or by both, and in the per-client rebilling sheet PDF that shows how each number was derived.
Everywhere, not per module
Platform capabilities that come with all six
These are properties of the system, not features of a particular module. They apply whichever combination you run.
- Workspace-scoped sign-in — signing in takes a Workspace ID, an email address and a password. Credentials are only valid inside their own workspace, so two customers can share an email domain without colliding
- Multiple legal entities per account — contracts and invoices can be split across the landlord companies that actually own them, and revenue can be reported per legal entity as well as per property group
- Roles and supervised access — admin, supervisor, read-only and support roles. Supervised user switching lets support act inside an account with an audit trail of what was done and by whom
- Branding on generated documents — per-account logo, colour scheme and font sizes on generated PDFs, including the client rebilling sheet. Full white labelling is available on the private cloud deployment
- Per-account SMTP — contract reminders and other tenant email go out through your own SMTP server, from your own domain, rather than from a platform address your occupants do not recognise
- Three interface languages — English, German and Romanian, so a caretaker entering readings and an accountant reconciling invoices can each work in their own language
How to compose a subscription
Take the core, then add only the jobs you actually have
Every account starts with portfolio management on a Standard or Extended plan. That alone is a usable system: the register of what you own, its areas, its cadastral details, its documents and its statistics.
From there the honest question is which of the other jobs you are currently doing by hand. If you have leases and notice periods, add rentals and contracts. If you receive a supplier invoice and have to divide it across occupants, add utility billing — that is the deepest part of the product and the one that saves the most hours. If your invoices have to land in an invoicing platform and your ledger, add the accounting and invoicing integration.
Modules can be added later without a migration, because there is nothing to migrate. The records were already there; the module simply starts using them.
If you are not sure which combination applies to your situation, the use cases pages describe typical set-ups — from a private landlord with a handful of units to a property management company administering third-party portfolios.
Adjacent pages
The questions that usually come next
The module map answers what the software does. These pages answer how it is run, connected and secured.
Plans, limits and module prices
Standard and Extended plan limits on users, properties, units, spaces and storage, the overage rates beyond Extended, the four optional modules, and the onboarding package.
Private cloud deployment
A dedicated single-tenant deployment in an EU data centre, with dedicated backup and failover infrastructure, backups mirrored to your own office, 24/7 monitoring, an SLA and white labelling.
Security and data protection
How workspace isolation, per-account scoping, roles, supervised access and the audit trail work in practice, and where your documents and database actually live.
Integrations
Invoicing platform integration with document types, numbering schemes and VAT on payment, an accounting connector over GraphQL with client SSL certificates, and how new connectors are added.
Questions
Asked before a module is chosen
Which parts of the property management software are included and which are paid modules?
Portfolio management is core and included in the Standard and Extended plans. Four optional modules are flat-rated per month at the published module price: rentals and contracts, utility billing and cost reallocation, accounting and invoicing integration, and investment and business analyses. Facility management is available but is not on the published module price list — ask us for scope and price. All prices exclude VAT.
Can I start with one module and add others later?
Yes. Modules read the same records the core already holds, so adding one is a switch, not a data migration. A portfolio you registered for area and document management is immediately usable for contracts, and the units you already described are the units an allocation key will divide a supplier invoice across.
Do the modules share data or do I have to enter a unit twice?
They share it. A housing unit is entered once, with its rooms, areas and cadastral details. The contract module attaches an agreement to that unit, the utility module assigns sub-meters to it, the finance module issues invoices referencing it, and reporting plots it. Change the area once and every dependent figure follows.
What does the utility rebilling module actually produce?
Rebilling entries grouped by utility type and rebilling mode, divided using a configurable allocation key — per square metre, per person, per unit, per consumption share, or a custom formula. You get an invoice preview before issuing, batch issue, and a branded per-client rebilling sheet PDF showing how each figure was derived.
Is this a CRM or a listings portal?
No. It is a back office for administering buildings you already own or manage. There is no lead pipeline, no listings syndication and no marketing site builder. The scope is the register, the contracts, the metering and reallocation, the technical assets, and the handover to invoicing and accounting.
Can several landlord companies work inside one account?
Yes. An account can hold multiple legal entities, so contracts and invoices are split across the companies that actually own them, and revenue timelines can be grouped by legal entity, by property group, or by both. Sign-in is scoped by Workspace ID, which keeps each customer's data isolated.
Next step
Pick the module that matches the work you are doing by hand
Start with the register, then add contracts, rebilling, facility or finance as the need appears. If you would rather talk it through against your own portfolio first, tell us how many properties and units you administer.